Senior Analyst – AP Vendor Maintenance Specialist

Job Title: Senior Analyst – Accounts Payable (Vendor Maintenance)

Location: Not Specified

Commitment: Full-Time

Industry: Retail & E-Commerce

Seniority Level: Senior

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Overview

We are seeking a detail-oriented Senior Analyst – Accounts Payable (Vendor Maintenance) to manage vendor master data and support Accounts Payable operations. This role is responsible for creating and maintaining vendor records, resolving invoice exceptions, ensuring compliance with internal controls, and supporting timely vendor payments while maintaining high standards of accuracy and service.

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Key Responsibilities

• Create and update vendor master records in Oracle and PDI for merchandise and non-merchandise vendors.
• Review vendor maintenance requests and ensure completeness and accuracy of supporting documentation.
• Coordinate with internal stakeholders to resolve discrepancies and obtain required information for vendor setup and updates.
• Validate major vendor changes, including banking details, address changes, and legal name changes, through direct communication with vendors.
• Document verification activities in accordance with established processes.
• Ensure vendor creations and updates are completed within defined SLA timelines.
• Maintain accurate records and documentation to support audit and compliance requirements.
• Review Accounts Payable Aging Reports and resolve invoice exceptions and vendor payment holds in a timely manner.
• Support month-end and year-end close activities related to Accounts Payable.
• Ensure compliance with internal controls, SOX requirements, and audit guidelines.
• Respond promptly and professionally to vendor and internal stakeholder inquiries.
• Identify and implement process improvement opportunities to enhance efficiency, accuracy, and service quality.
• Analyse and resolve complex vendor maintenance and payment issues on a routine basis.

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Required Qualifications

• Bachelor's degree in Commerce, Finance, Accounting, Business Administration, or a related discipline.
• Experience in Accounts Payable, with a focus on vendor master maintenance.
• Experience creating and maintaining vendor records within ERP systems.
• Strong understanding of Accounts Payable processes and vendor lifecycle management.
• Experience resolving invoice exceptions and vendor payment holds.
• Knowledge of internal controls, SOX compliance, and audit requirements.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis functions.

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Preferred Qualifications

• Experience working with Oracle ERP.
• Experience using PDI.
• Experience in a Shared Services or Global Business Services (GBS) environment.
• Knowledge of vendor master governance and data quality best practices.
• Experience supporting continuous process improvement initiatives.